Documents Handled by the Receptionist - JSS2 Business studies Lesson Note
- Receptionists typically handle various documents as part of their duties. These may include:
- Visitor sign-in sheets: Recording the names, contact information, and purpose of visits for security and administrative purposes.
- Appointment schedules: Managing appointments for meetings, conferences, or other events.
- Mail and packages: Receiving, sorting, and distributing incoming mail and packages to appropriate recipients.
- Phone messages: Taking and relaying messages for employees who are unavailable.
- Administrative forms: Assisting visitors or employees with filling out paperwork, such as visitor badges or employment applications.
- Confidential documents: Handling sensitive information with discretion and following any security protocols in place.