Limitations of computerized files - SS2 ICT Lesson Note
Computer files offer numerous advantages over manual files in terms of efficiency, accessibility, and collaboration. However, they also come with their own set of limitations, particularly related to technology dependence and potential data vulnerabilities. The choice between computerized and manual files depends on factors such as the nature of the information, available resources, and the organization's technological infrastructure.
Limitations of computerized files:
- Dependency on Technology: Computerized systems are vulnerable to hardware or software failures, power outages, and cybersecurity threats.
- Learning Curve: Transitioning to digital systems may require training for staff to become proficient in using software and tools.
- Initial Costs: Implementing computerized systems involves costs for hardware, software, and training, which can be significant.
- Data Loss: Despite backups, data loss due to technical issues or accidental deletions can occur.
- Accessibility: Computer files require electronic devices and an internet connection for access, which might be limiting in certain situations.
- Obsolete Formats: Digital files may become inaccessible if saved in outdated file formats or if the required software becomes obsolete.