Filing - JSS2 Business studies Past Questions and Answers - page 2
11
What does retention involve in filing systems?
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A
Keeping documents indefinitely
B
Determining the appropriate time to keep documents
C
Deleting documents randomly
D
Shredding documents carelessly
12
What does security entail in filing systems?
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A
Leaving documents unprotected
B
Safeguarding sensitive information
C
Sharing confidential information freely
D
Forgetting to lock filing cabinets
13
What does updating filing systems involve?
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A
Regularly reviewing and making changes
B
Ignoring the system entirely
C
Never updating or reviewing
D
Creating chaos intentionally
14
Which filing system is suitable for organizing patient files?
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A
Alphabetic
B
Numeric
C
Chronological
D
Subject
15
What does compliance involve in filing systems?
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A
Adhering to legal and regulatory requirements
B
Ignoring laws and regulations
C
Breaking rules intentionally
D
Creating confusion intentionally
16
What is the purpose of filing classification methods?
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A
To confuse users
B
To ensure consistent organization
C
To delete documents randomly
D
To create chaos intentionally
17
What are some reasons why filing is important in organizations?
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18
Can you explain the difference between alphabetic and numeric filing systems?
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19
How do filing classification methods and rules contribute to effective information management?
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20
What factors should be considered when choosing a filing system for a specific type of organization?
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